Photo assignment with instant review
An agent hands photo assignments to field staff, scores the images against a checklist and pushes defects back while the person is still at the site.
A photo that is noticed in the evening costs a second trip. A photo that is noticed four minutes later costs a second picture. That difference is what this workflow is about.
The situation
Six sites, three employees, one morning. Each employee drives to two sites. The pictures required: the facade, the meter reading, the company sign, the plant room. Today everyone gets a list via messenger, takes the photos, and by the evening thirty images sit in a chat thread. The review happens afterwards — by someone who was not there, on a screen, one day too late.
What the agent does in the morning
Sites and employees exist as objects. The agent creates one assignment per site: assigned to a person, the checklist in the assignment text, status open. Then it sends each employee a message with the link to their site.
No new form, no new app. Object, assignment and order status are part of the model; the agent uses the same interface a person uses in the browser.
What happens when the photo arrives
The employee uploads the picture at the site. It becomes a file object that belongs to that site — not to a chat thread, not to a folder somewhere.
The agent reads the new, not yet reviewed files and checks them against the checklist: Is the licence plate fully in frame? Is the meter reading legible? Does the framing show the right component? Is the shot blurred? Is there a finger in the picture?
It writes the result as a comment on the photo — one sentence per criterion. The comment belongs to the image, not to a conversation. Anyone reviewing later finds the reasoning where the image lives, with timestamp and author. The assessment can be checked, not merely claimed.
The real gain: minutes instead of an evening
If an image fails a criterion, the agent sends a message to the assigned person. It appears in the platform and — if the person has set up the app for push — as a notification on the device.
The text is short and actionable: "Meter reading unreadable, please step closer and retake." The person is still standing at the meter. A second trip becomes a minute.
No evening review can achieve that. You can review as carefully as you like — by then the distance cannot be closed.
What the review sees — and what it does not
Without gloss: it is a visual check. It recognises whether the subject is in frame, whether it is legible and sharp, whether the framing is right, whether the wrong object was photographed.
It does not judge whether a reading is plausible in substance. It replaces neither a measurement nor a professional sign-off. If you want to evaluate a change in a meter reading, you need the previous value — that comes from the time series on the object, not from the image.
What the platform provides for this
- Objects with properties: site, person, assignment — with status and assignment.
- Relations: assignment belongs to a person, file belongs to an object, comment belongs to a photo.
- Files: images and videos live in the object context, with access control by scope. An employee sees the sites they are cleared for.
- Comments as objects: not a chat, but a record on the object — queryable, searchable, with author.
- Notifications: in the platform, optionally by mail and as push.
- Search by time window: new and not yet reviewed files from the last minutes — exactly the query this workflow needs.
What this means for you
If you send someone out today and review the photos in the evening: the cost this workflow removes is the second trip. The review does not get better — it gets earlier. And with a photo, earlier is the whole difference.